Harvard-MIT Data Center’s

This tutorial was written as an introductory guide to SPSS for social scientists and social science students, including scholars performing quantitative research and undergraduates working on their senior theses. A more general guide is provided with the Windows version of SPSS. (Once you have opened a data set, simply click on Help and then Tutorials, and then the purple book with Tutorials next to it; if you do not see the purple book, click on Contents on the top right.) For more information on SPSS, you can also go to the SPSS Homepage .

This tutorial will take you through the steps of testing a simple research question: Do voters’ opinions on how the president is handling the economy influence which party they will vote for in House elections? If a voter believes that the Democratic president is handling the economy poorly, for example, is she more likely to vote for the Republican House candidate?

We can divide this research question into two variables. The dependent variable, or the variable we are trying to explain, is the vote in House elections. The independent variable, or the variable that is supposed to be influencing the dependent variable, is voter opinion on how the president is handling the economy. However, a relationship between opinions on the economy and the vote might be “spurious.” Maybe one’s party identification (whether one calls oneself a Republican or Democrat) drives both the vote in House elections and opinions on how the president is handling the economy. In this case, party identification is a control variable; it is another variable that might be influencing this relationship that needs to be “held constant.”

We will test it by looking at the American National Election Survey of 1998. The American National Election Study (often known by the acronyms “ANES” or just “NES”) is a telephone survey of voting age Americans conducted every two years by the University of Michigan . NES data sets are widely used by political scientists for studying American elections—more often than Gallup , for example.

(The Harvard-MIT Data Center is located in the Government Department at Harvard University. Please check out our homepage.)

This tutorial is divided into a few sections. It begins with an introduction into why to use SPSS on page 3. Then, it outlines how to read a data set and use it to produce basic statistics. It does so by looking at actual data—the American National Election Survey of 1998—in an attempt to answer a real research question.

There are four main steps to manipulating data with SPSS:

1. Reading Data, or how to translate raw data or data in another form into SPSS (page 6);

2. Transforming Data, or how to either create new variables or change the values of existing variables (page 17);

3. Defining Variables, or how to put labels onto data so that people can understand it, and how to structure data so that SPSS knows how to read it properly (page 27);

4. Creating Tables, (page 46.)

Most SPSS users prefer to use its Windows graphic interface, that is, pointing with the mouse and clicking on the options they want. At Harvard, those who want the greater control of typing in commands tend to use other statistical packages. Nonetheless, SPSS provides a way to not only type commands but also switch between this syntax editor (see page 4) and the Windows point-and-click method. While this tutorial will focus on the latter, the command code will be mentioned briefly as well.

Syntax Editor

Originally, SPSS was written like a programming language. Users wrote SPSS syntax (often on a mainframe computer and even with key-punch cards) that performed the tasks they wanted. In SPSS-Windows, users can still use syntax by using the syntax editor. They would

a) Open the syntax window by clicking on File, dragging down to New, and choosing Syntax;

b) Type the SPSS syntax that they want to run;

c) Click on Run and drag down to All. (Alternatively, if they want to run only a few commands, they would highlight those commands, click on Run, and drag down to Selection.)

We will introduce the syntax for every step that we take in this tutorial, except the last one. We have included the complete syntax below as an example. (Please notice that every command ends with a period.)

If you want to learn more about SPSS syntax, your computer lab might have SPSS syntax guides; try the base guide first. You can also find online syntax guides by clicking on Help, dragging down to Syntax Guide, and choosing Base. Finally, by clicking on Help, dragging down to Topics, and then choosing Index, you can find the syntax for particular tasks.

Compute clinteco = v980219.

Recode v980336 (1=1)(2=3)(3=2)(4=7)(5=2)(8=8)(9=9) into party3.

Compute hvote = v980313.

Variable label clinteco "Approval of Clinton, Economy".

Value Labels clinteco

1 "Strongly Approve" 2 "Not Strongly Approve" 4 "Not Strongly Disapprove"

5 "Strongly Disapprove" 8 "DK" 9 "NA” 0 "Inappropriate".

Missing Values clinteco (0,8,9).

Variable Label party3 "Party Identification".

Value Labels party3 1 "Democrat" 2 "Ind./ No Pref." 3 "Republican" 7 "Other Party"

8 "Don't Know" 9 "No Answer Given".

Missing Values party3 (7, 8, 9).

Variable Label hvote "Vote in House Election".

Value Labels hvote

1 "Democratic Candidate"

2 "Republican Candidate"

3 "Third Party/Independent Cand."

7 "Name given not on candidate list"

8 "Don't Know or Refuse"

9 "No Answer Given"

0 "Inappropriate, Didn't Vote".

Missing Values hvote (7 thru 9, 0).

Frequencies vars = clinteco hvote party3.

Crosstab tables = hvote by clinteco

/ cells = count column.

Crosstab tables = hvote by clinteco by party3

/ cells = count column.

Downloading Data: Harvard-MIT Users:

Our goal is to download the “American National Election Study, 1998.” We can accomplish this in several easy steps:

1. Go to the Harvard-MIT Data Center home page;

2. Double click [Search Holdings] on the top left;

3. In the page that opens, there will be a search option in the top, left window under “Harvard-MIT Data Center Catalog.” (a) Type some part of the study title in the box after “Search for,” for example, “1998.” (b) Click “go”.

4. In the middle-left window, click the title of the study (“American National Election Study, 1998: Post-Election Survey.”) DO NOT choose the cumulative data file or the pilot study;

5. The study’s description will appear on the right. Click [Data];

6. Scroll down until you see “da2684_LREC.por” and next to it “Subset/Crosstabs”. (“da” means that it is data; 8493 is the study number; LREC means the length of each record, or line of data; and “por” means that it can be imported into SPSS.) Click on “Subset.”

7. (a) Under “Choose an output format:” choose “SPSS Portable File”. (b) Then click [Create Subset]. (Do not worry about the options of selecting cases or variables. It is usually better to download the entire data set. That way, if you later decide that you need a variable that you hadn’t originally considered important, you won’t have to download the data set a second time.)

8. After a few minutes, a dialogue box with the title “Unknown File Type” will appear. It will ask what you want to do with the file that you are downloading. Click [Save File].

9. Next, save the data set. It will be saved as an “SPSS portable file,” which means that it can be imported into an “SPSS save file,” the file type that you want.

a) Find a location for saving the file. If you are working at the Harvard-MIT Data Center lab, you may save it on the C drive, but it will be deleted after you log off;

b) Name the file nes1998. The complete name will be nes1998.por;

c) Click [save].

Congratulations! You have just successfully downloaded a data set from the Harvard-MIT Data Center archives and are ready to open it as an SPSS save file. (If you plan to use this data set past the tutorial, or if you might search for another data set in the HDMC archives, you might get more information on how to search for and download data (page 11.) Otherwise, move on to reading data in SPSS, (which begins on page 14.)

how to search for and download data

More on Searching for Data Sets at HMDC:

If you plan to use NES 1998 or any other data set for your own research, you will need more information both to select the right data set and to choose among often hundreds of variables in the data set. Here are a few hints.

1. After you search the archives and (a) click on a study that you might be interested in, (b) a description will appear that might help you decide whether this data set is worth exploring.

2. You can also search the codebook with key words. For example, if I want to find out what variables this study has on parties, I would (a) Click [data], (b) type “Party” under “Codebook (search),” and (c) click go. (If you decide to use the study, you could download the entire codebook by (z) clicking on cb#### LREC, with #### as the study number.)

The codebook search shown above would produce the following information:

Finally, the study that you want might have to be ordered. This is not the big deal that it might appear on the surface. Simply click [Order] or order the data, fill in the form that appears, and then click [Submit Order].

For more information about searching the archives and HMDC in general, see the Harvard-MIT Data Center Frequently Asked Questions . Otherwise, move on to reading data in SPSS (on page 14.)

Step 1b: Reading Data in SPSS

Now that you’ve created your portable file, called ANES94.por, you want to translate it into an SPSS save file, which you can use to manipulate the data and create tables.

1.

Open SPSS on your computer. You should see an Excel-like file. (A dialogue box titled “What would you like to do?” might appear. Hit [Cancel.]) If you are using version 9.0 or earlier of SPSS for Windows, the file should look like this:

If you are using version 10.0, it should look like this:

The primary differences between 9.0 and 10.0 are related to the items circled above. We will discuss this difference when it becomes relevant. Otherwise, the graphics will show the simpler 9.0 version, which is still the most commonly used version at the time that this tutorial was being written.

2. (a) Click on File and drag down to Open. (b) In the dialogue box that appears, make “Files of type” on the bottom “SPSS portable (*.por).” (c) Find Nes1998 and double click on it;

3.

Data with variable names should now appear. This is called an SPSS “save file,” which means nothing more than that it is in a form in which SPSS can read it. It is also untitled. Go to File and Save, and then save it as NES98; its complete name will be NES98.sav.

As you can see, data in SPSS is structured in a matrix. Each row is a separate case. So, case 1 is a person interviewed for the survey, case 2 is another person interviewed, etc. The columns are separate variables. Each one is either the coded responses to a particular question, or some altered version of coded responses. (For this reason, data sets will often have more variables than questions asked on the survey, and they often will have multiple variables based on the same responses.)

In its initial form, data in SPSS can be hard to interpret. As you can see in this data set, each variable name is nothing more than a V and then usually a long number. Similarly, the code for each response can be meaningless to us. For example, it would be hard to remember the variable name for the party identification variable (V980336) or that a “5” means that the respondent refers to himself or herself as a “Democrat.” So, our first step is to create variables with names that we can understand and labels to help us interpret their code.

We will create a new variable, clinteco, from a variable already in the data set, v980219. The values for the old variable and the new, “target” variable are as follows:

Meaning v980219 clinteco

Strongly Approve 1..................... 1

Not Strongly Approve 2..................... 2

Not Strongly Disapprove 4..................... 4

Strongly Disapprove 5..................... 5

Don’t Know 8..................... 8

No Answer Given 9..................... 9

Inappropriate, Not Asked 0..................... 0

Since the old and new variables have identical values, we can create the new variable through simple algebra (clinteco = v980219). Therefore we can use the compute function:

1. Click on Transform and then drag down to Compute;

2. Type “Clinteco” under “Target Variable:”;

3. In the long list of variables, find v980219. (It might read “A12a/b. STRENGTH APPR/DISAPP CLINTON ECO [v980219].” Click on it once;

4. Click on the right arrow. v980219 should appear under “Numeric expression:”;

5. Click [OK].

After SPSS stops “Running execute” and tells you that the “SPSS for Windows processor is ready,” go all the way to the right of your data set; clinteco will be in the last column.

NOTE: If you choose to use the syntax editor, you could produce the same results with the following commands:

Compute clinteco = v980219.

Execute.

Do you want to learn

a few more things about compute If not, go on to recode on page 22.

More About Compute

SPSS users use the compute command primarily when they want to alter variables in some mathematical way. For example, variables v980260 and v980261 are respectively the feeling thermometers for the Democratic and Republican Parties. (They tell us how the respondent rated each party from 0 to 100.) Let’s say that we wanted to create a new variable, Dem.Rep, which tells us the relative rating of each party. So, if the respondent rated the Democratic Party 60 and the Republican Party 40, Dem.Rep would equal 20. Conversely, if the respondent rated the Democratic Party 40 and the Republican Party 60, Dem.Rep would equal -20.

You can create the variable Dem.Rep with two syntax commands as follows:

1. Click on Transform and then drag down to Compute;

2. Type “Dem.Rep” under “Target Variable:”;

3. In the long list of variables, find v980260. Click on it once;

4. Click on the right arrow. v980260 should appear under “Numeric expression:”;

5. Click on the minus sign button on what appears to be a calculator. A minus sign should appear under “Numeric expression:”;

6. Click on v980261 in the long list of variables;

7. Click on the right arrow. v980261 should appear under “Numeric expression:”;

8. Click [OK].

But, what if we wanted to have Dem.Rep tell us the distance between each party rating? So, Dem.Rep would equal 20 if the respondent rated the Democratic Party 60 and the Republican Party 40, or if the respondent rated the Democratic Party 40 and the Republican Party 60. In other words, Dem.Rep equals the absolute value of v980260 minus v980261. In this case, we would have to use the absolute value function.

SPSS provides a long list of mathematical functions that can be used with the compute command. To create this absolute value function, you would add two steps between Steps 2 and 3 in the previous set of instructions:

2a) Click ABS(numexpr) in the long list of functions under “Functions:”;

2b) Click the upward pointing arrow next to “Functions:”

SPSS will highlight the area between the parentheses. As you click on variables and functions, SPSS will place that information in the location of the highlighted area, in this case between the parentheses. Note that you could also simply type “abs(v980260- v980261), and it would produce the exact same result.

(2a)

(2b)

NOTE: You could produce the same two computes with the following commands in the syntax window:

Compute Dem.Rep = v980260 - v980261.

Execute.

Compute Dem.Rep = abs(v980260 - v980261).

Execute.

Recode: Party Identification

In this case, the given variable is v980336, and the target variable will be called party3, since we will be concerned with only three values: Democrats, Independents, and Republicans. In this case, the old and new values are not identical:

Meaning v980336 party3

Democrat 1..................... 1

Republican 2..................... 3

Independent 3..................... 2

Other Party 4..................... 7

No Preference 5..................... 2

Don’t Know 8..................... 8

No Answer Given 9..................... 9

1. Click on Transform, drag down to Recode, and choose Put into different variables;

2. From the long list of variables find v980336. Click on it.

3. Click the right arrow. V980336 should appear in the center box under “Numeric Variable à Output Variable;”

4. On the top right under “Output Variable” and “Name:” type the new variable name, party3;

5. Click [Change]. This center box should now read “v980336 à party3”;

6. Click on [Old and New Values]. A new dialogue box will open. See below on how to use it;

7. When you are finished with Step 6, click [OK]. After SPSS has stopped executing, go to the right of your data set to see your new variable.

After you click [Old and New Values…] a dialogue box will appear. These are the steps you would take to specify the old and new values:

6a. Type in the old value (under v980336 in the table above) under “Old Value” and next to “Value:”;

6b. Type in a new value (under party3 in the table above) under “New Value” and next to “Value:”;

6c. Click [Add], which will add it to the changes. Repeat 6a to 6c for each old value;

6d. Click [Continue] when you are finished.

NOTE: If you choose to use the syntax editor, you could produce the same results with the following command:

Recode v980336 (1=1)(2=3)(3=2)(4=7)(5=2)(8=8)(9=9) into party3.

Execute.

Do you want to learn more about recode? If not, move on to transforming the House vote (on page 26.)

Let’s go back to an earlier recode example. Let’s say that you want to collapse the Al Gore feeling thermometer into five categories. The changes would be as follows:

Meaning v980243 Gore5

0-20 1

21-40 2

41-60 3

61-80 4

81-100 5

Don’t Know 997 997*

No Answer Given 998 998*

Inappropriate, Not Asked 999 999*

(*You would usually code these numbers as 7, 8, and 9 respectively. I am using a less common approach to help with the SPSS example.)

Trying to recode v980243 into Gore5 from value to value (0à1, 1à1, 2à1, etc.) would take an exceptionally long time. SPSS for Windows provides many other combinations that can simplify this procedure. These options for specifying old and new values are shown graphically and then described below:

If the old value is:

a) A single value, such as “Value: [997]” in our current example;

b) A system missing value. We’ll discuss missing values below;

c) Any missing value. Again, we’ll discuss missing values below;

d) A range of values, such as “Range: [21] through [40]” in our current example;

e) Within the lowest range of values, such as “Range: Lowest through [20]” in our current example;

f) Within the highest range of values;

g) Any old value not already in the box “OldàNew.” (See setting and “ElseàCopy” in graphic below, which transforms 997, 998, and 999 into the same respective value.)

If the new value is:

x) A single value, such as “Value: [1]” in our current example;

y) A system missing value. We’ll discuss missing values below;

z) The same as the old value. (See setting and “ElseàCopy” in graphic below, which transforms 997, 998, and 999 into the same respective value.)

If you created the recodes with the point-and-click approach, the “Recode into Different Variables” dialogue box could look as follows just before you click [Continue].

NOTE: You could produce the same results with the following syntax:

Recode v980243 (lo thru 20=1)(21 thru 40=2)(41 thru 60 = 3)(61 thru 80=4)(81 thru 100=5)

(else=copy) into Gore5.

Execute.

With the data editor in front of you, go all the way to the right of your data set. The last three variables should be the three you created: clinteco, party3, and hvote.

You might notice that they are difficult to read. Who could remember after a few hours (or a month) what a “5” means in clinteco, or for that matter what clinteco itself is supposed to measure? Moreover, there would be a problem if you ran statistics on these variables: All the responses that should often be ignored, like “I don’t know” and “I refuse to answer,” would be included into the tables and statistical calculations.

To resolve these problems, SPSS includes what is commonly called “data definition.” There are four general types of variable definitions that most SPSS users use.

· The variable type tells SPSS what type of data it is (for example, numeric or string) and how many digits or characters it can hold;

· The variable label replaces the variable name with a variable description in output (e.g., “Approval of Clinton, Economy” instead of “clinteco;”)

· The value labels replaces each value with a description of the value (e.g., “Strongly Disapprove” instead of “5;”)

· Missing values tell SPSS which values to ignore when it runs statistics or creates tables.

Defining data is done quite differently in SPSS 9.0 and SPSS 10.0. For this reason, our instructions will be influenced by which version you use. Instructions for SPSS 9.0 (and earlier) begin on page 29, while instructions for SPSS version 10.0 begin on page 36. (There are hints below, incase you are not sure which version you are using.)

Hints: You can tell if you are using version 10.0 because:

a) The toolbar includes “S-PLUS;”

b) The bottom left includes the options “Data View” and “Variable View.”

Data Definition: Version 9.0

Let’s begin by defining the data for clinteco. Double click on the column header, where it says the variable’s name. A dialogue box called “Define Variables” should appear.

We will define our data in four main steps:

1. Click [Type], for Variable types in 9.0 (page 30);

2. Click [Labels], for Variable and value labels in 9.0(page 31);

3. Click [Missing Values] for Missing Values in 9.0 (page 33);

4. Click [OK] when you are finished.

Step 1: Defining variable types in 9.0:

As you can see in the dialogue box “Define Variable Type” in the graphic below, SPSS gives you eight options for variable types (numeric through string.) For each type, SPSS gives you options for the structure. For the current setting, numeric, it gives you the option of width (in this case, “8”) and the number of decimal places. Unless it is told otherwise, SPSS assigns new numeric variables the structure “f8.2”, which means that it can show eight digits with two decimal places, such as the number 123456.78.

Normally, you would not need to change the variable type of a numeric variable (i.e., variables made up of numbers,) for several reasons. Changing the numeric structure has no influence on the calculation of statistics, and the numeric code does not show on tables when value labels are defined. However, the need could arise, like year of birth, in which value labels are inappropriate and two decimal places (1975.00) make the data less clear.

So, for practice, we will change numeric variable clinteco from f8.2 to f8.0.

1a. Change the Decimal Places: from “2” to “0”;

1b. Click [Continue].

After you click [Continue], SPSS will take you back to the “Define Variable” data type. If you clicked [OK] and returned to the Data Editor, the data for clinteco would now have no decimal places. (1.00 would become 1, 2.00 would become 2, etc.)

Step 2: Defining variable and value labels in 9.0:

You can define variable and value labels quite easily in SPSS-Windows. Looking at the dialogue box called “Define Variables,” click [Labels…]. (If you don’t know how to find this dialogue box, go back to the beginning of this section, where it says in large purple letters: “Step 3: Defining Variables.”) A dialogue box called “Define Labels: clinteco” should appear.

Once you have this dialogue box on the screen, take the following steps:

2a. In the box next to “Variable label:” type “Approval of Clinton, Economy”. You could give it a longer variable label, but since these labels come out on tables, a brief but clear variable label is usually the best;

2b. Type “1” in the box next to “Value:”;

2c. Type “Strongly Approve” in the box next to “Value Label:”;

2d. Click [Add]. The bottom box should now read: 1 = “Strongly Approve”;

--. Repeat 2b through 2d for each value and its label. The full list is as follows:

1 = “Strongly Approve”

2 = “Not Strongly Approve”

4 = “Not Strongly Disapprove”

5 = “Strongly Disapprove”

8 = “DK”

9 = “NA”

0 = “Inappropriate”

When you are done, the dialogue box should look like the graphic below;

2e. When you have finished plugging in the value labels, click [Continue]. This will return you to the dialogue box called “Define Variables.”

When you are done plugging in the variable and value labels, the dialogue box should look like this (before you click [Continue]):

Step 3: Defining missing values in 9.0:

The final step in data definition is to define missing values, or values that SPSS ignores when it runs statistics. (You usually don’t want to include “don’t know” and “no answer,” for example, because they change the meaning of statistics and make many tables unreadable.) There are two types of missing values in SPSS:

· System-missing values, which means that SPSS assigned it this value. In your data editor, system missing values have a dot (.);

· User-missing values, which means that either you or the person who constructed the data set assigned the value as missing. In your data editor, user-missing values are numbers that can have value labels.

User-missing values are easy to define in SPSS-Windows. Looking at the dialogue box called “Define Variables,” click [Missing Values…]. (If you don’t know how to find this dialogue box, go back to the beginning of this section, where it says in large purple letters: “Step 3: Defining Variables.”) A dialogue box called “Define Missing Values: clinteco” should appear.

Clinteco is supposed to have three user-missing values: 0, 8, and 9. You have three options:

3a. Make 0, 8, and 9 three discrete missing values;

3b. Define it as a range of values. Had the missing values been 7, 8, and 9, you could define it as Low: [7] and High: [9];

3c. Define it as a discrete value and a range. You could define it Low: [8] and High: [9] and Discrete value: [0].

When you are done, click [Continue]. This will return you to the dialogue box called “Define Variables.”

Step 4: Double-Checking your data definitions in 9.0:

If you are at the dialogue box with the title “Define Variable,” click [OK]. This will return you to the data editor. Now you can double-check your work.

First, you should notice that the values for clinteco have been replaced by value labels. (If there are no value labels, point and click on View and drag down to Value Labels.) If you point the pointer over the header for clinteco, it should also show variable labels, like in this graphic.

You may also check the data definition by clicking on Utilities and dragging down to Variables. The Dialogue box “Variables” should appear. Highlight clinteco in the list of variables. The white box in the middle should give you (a) the variable label (“Approval of Clinton, Economy,”) (b) the variable type (F8, which used to be F8.2,) (c) the missing values, and (d) value labels.

NOTE: You could produce the variable labels, value labels, and missing values for clinteco with the following syntax:

Variable label clinteco ““Approval of Clinton, Economy”.

Value Labels clinteco

1 “Strongly Approve”

2 “Not Strongly Approve”

4 “Not Strongly Disapprove”

5 “Strongly Disapprove”

8 “DK”

9 “NA”

0 “Inappropriate”.

Missing Values clinteco (0,8,9).

Execute.

Please go to Continue Data Transformation to continue the tutorial.

0. Data Definition: Version 10.0 SPSS version 10.0

Let’s begin by defining the data for clinteco. Click “Variable View.”

The following data editor should emerge, if you drag it down to the end of the variable list.

Now that we are in variable view, we can define clinteco in four main steps: (1) Variable types in 10.0 (page 37), (2) Variable labels in 10.0 (page 38), (3) Value labels in 10.0 (page 39), and (4) Missing Values in 10.0 (page 41).

Step 1: Defining variable types in 10.0:

If you look at variable view, you will see that the variable type for all three variables is “numeric,” that the length of each is 8 and the width is 2. This means that SPSS recognizes clinteco, party3, and hvote as numbers (one can do math with these variables, for example) with a maximum of eight digits, including two decimal places, such as the number 123456.78. (Unless you specify otherwise, SPSS assigns all new numeric variables this structure, called “f8.2”. Don’t ask!) Normally, you would not need to change the variable type, since it does not influence statistical output, but the need does arise, such as if you want to avoid decimal places for years (e.g., 1975.00).

So, for practice, we will change numeric variable clinteco from f8.2 to f8.0.

1. Click on the box to the right of clinteco and under [Type]. Borders will appear around that box, and a smaller gray box will appear on the right side of the box;

2. Click on that gray box. A dialogue box will appear;

3. In the white box next to “Decimal Places:”, change [2] to [0];

4. Click [OK].

Step 2: Defining variable labels in 10.0:

Variable labels are labels that tell you what the variable measures. In other words, if you ran a table on clinteco without a variable label, the top of the table would say “clinteco,” which would force you to remember what clinteco is supposed to represent. With the variable label, you can briefly describe what the variable represents, such as with the phrase “Approval of Clinton, Economy.”

In SPSS Windows version 10.0, variable labels are extremely easy to produce. In the box to the right of clinteco and under [Label], type “Approval of Clinton, Economy.”

Step 3: Defining value labels in 10.0:

Value labels tell us the meaning behind specific values. In other words, when a data set is created, no one wants to type in “Strongly Approve” every time that a respondent answered “Strongly Approve.” It would waste time and computer memory. So, instead, the keypuncher types in an arbitrary value to represent “Strongly Approve,” in this case “1”. However, it is very

hard to remember what these arbitrary numbers represent. For that reason, in SPSS, one can type in a label for each value. So, for example, if you create a frequency table for clinteco, the values will read “Strongly Approve,” “Not Strongly Approve,” “Not Strongly Disapprove,” etc. instead of “1,” “2,” “4,” etc.

You could create these labels as follows:

1. Click on the box to the right of clinteco and under [values]. Borders will appear around that box, and a smaller gray box will appear on the right side of the box;

2. Click on that gray box. A dialogue box will appear;

3. Type “1” in the box next to “Value:”;

4. Type “Strongly Approve” in the box next to “Value Label:”;

5. Click [Add]. The bottom box should now read: 1 = “Strongly Approve”;

n Repeat steps 3 through 5 for each value and its label. The full list is as follows:

1 = “Strongly Approve”

2 = “Not Strongly Approve”

4 = “Not Strongly Disapprove”

5 = “Strongly Disapprove”

8 = “DK”

9 = “NA”

0 = “Inappropriate”

6. When you have finished plugging in the value labels, click [OK].

Step 4: Defining missing values in 10.0:

The final step in data definition is to define missing values, or values that SPSS ignores when it runs statistics. (You usually don’t want to include “don’t know” and “no answer,” for example, because they change the meaning of statistics and make many tables unreadable.) There are two types of missing values in SPSS:

· System-missing values, which means that SPSS assigned it this value. In your data editor, system missing values have a dot (.);

Clinteco is supposed to have three user-missing values: 0, 8, and 9. You would define these missing values as follows:

1. Click on the box to the right of clinteco and under [Missing]. Borders will appear around that box, and a smaller gray box will appear on the right side of the box;

2. Click on that gray box. A dialogue box will appear;

3. You now have two options:

a) Define up to three discrete missing values. In this case, the discrete values would be 0, 8, and 9;

b) Define either a range of missing values, or a range of values and one discrete missing value. In this case, the range would be from 8 to 9 and the discrete value would be zero. (This would be filled into the white boxes as follows: Low [8], High [9], and Value [0].)

4. When you have finished plugging in the missing values, click [OK].

Step 4: Double-Checking your data definitions in 10.0:

Now that you redefined clinteco, you might want to double-check your work before moving on to the next section. There are three main ways to check data definition. The first, and most obvious, is to look at data view. Your clinteco should look like the following graphic, with an “8” under width, a “0” under Decimals, “Approval of Clinton, Economy” under Label, and “0, 8, 9” under Missing. The main problem with this approach is that it is hard to see the value labels.

A second approach is to examine the data by clicking Variable View. You should be able to see the value labels for clinteco. (If you see no labels at all, click on View and then drag down to Value Labels.) You can also see the variable label for clinteco by moving your mouse so that the arrow points at the column header (i.e., where it says “clinteco.”)

The third and best way to check data definition is to click on Utilities and drag down to Variables. The Dialogue box “Variables” should appear. If you highlight clinteco in the list of variables, the white box in the middle should give you (a) the variable label (“Approval of Clinton, Economy,”) (b) the variable type (F8, which used to be F8.2,) (c) the missing values, and (d) value labels.

(c)

(d)

(b)

(a)

NOTE: You could produce the variable labels, value labels, and missing values for clinteco with the following syntax:

Variable label clinteco ““Approval of Clinton, Economy”.

Value Labels clinteco

1 “Strongly Approve”

2 “Not Strongly Approve”

4 “Not Strongly Disapprove”

5 “Strongly Disapprove”

8 “DK”

9 “NA”

0 “Inappropriate”.

Missing Values clinteco (0,8,9).

Execute.

As the name implies, a frequency table tells you the frequency of each value of a variable. So, if there is a study of 1000 respondents, and 545 are female, a frequency table of the variable “sex” could look as follows:

Female 545 54.5%

Male 455 45.5%

Total 1000 100.0%

In SPSS, you would produce a frequency table as follows:

1. Click on Analyze, drag down to Descriptive Statistics, and then choose Frequencies;

2. Find clinteco, which is probably at the top or the bottom of your variable list. Click on it so that it is highlighted yellow;

3. Click the right arrow;

4. Click [OK].

After it finishes “Running Frequencies, “SPSS will produce the table in an “output file.” The frequency table is usually the second table.

NOTE: You could produce frequency tables with the following syntax:

Frequencies vars = clinteco hvote party3.

Column 1: The value labels for valid and missing values. (When there are no value labels, SPSS shows the values instead.)

Column 2: Frequency, or the number of cases that fall into each category. For example, 676 people responded “strongly approve,” 1226 gave a valid response to this question, and 4 answered that they did not know. There are a total of 1281 cases.

Column 3: Percent. This column shows the percent of each value regardless of whether the case is valid or not. In this column you might check what percent of cases are valid (95.7%) or what percent of respondents answered that they don’t know (0.3%).

Column 4: Valid percent. This is the most widely used percent column in the frequency table. If you are asked, “What percent of respondents strongly approve of Clinton’s handling of the economy?” the person is usually concerned about the valid percent, or the percent of those who actually answered the question. 55% strongly approve of Clinton’s performance while 9% strongly disapprove. (Please note that responses to survey questions are heavily influenced by how the question is worded. Contrary to what we all hear on TV and read in newspapers, it is questionable whether you can reach any concrete conclusions from these statistics alone;)

Column 5: Cumulative percent, which gives you the valid percent of that value added to the valid percent of the previous values. Notice how the numbers in this column increase from a low number—55.1%, the same number for that value in the valid percent column—to 100.0%.

Now create frequency tables for hvote and party3. You can create frequencies for multiple variables by either double clicking on each of them or by darkening all the variables you want and then clicking the right arrow.

Harvard-MIT Data Center’s

a) Open the syntax window by clicking on File, dragging down to New, and choosing Syntax;

b) Type the SPSS syntax that they want to run;

9. Next, save the data set. It will be saved as an “SPSS portable file,” which means that it can be imported into an “SPSS save file,” the file type that you want.

Next, save the data set. It will be saved as an “SPSS portable file,” which means that it can be imported into an “SPSS save file,” the file type that you want.

Meaning v980219 clinteco

Strongly Approve 1..................... 1

Not Strongly Disapprove 4..................... 4

Strongly Disapprove 5..................... 5

No Answer Given 9..................... 9

Execute.

Meaning v980336 party3

Other Party 4..................... 7

Do you want to learn more about recode? If not, move on to transforming the House vote (on page 26.)

Meaning v980243 Gore5

0-20 1

41-60 3

61-80 4

81-100 5

Don’t Know 997 997*

No Answer Given 998 998*

Inappropriate, Not Asked 999 999*

Meaning v980313 HVote

Name given not on candidate list 7..................... 7

Let’s begin by defining the data for clinteco. Double click on the column header, where it says the variable’s name. A dialogue box called “Define Variables” should appear.

5 = “Strongly Disapprove”

Step 3: Defining missing values in 9.0:

Step 4: Double-Checking your data definitions in 9.0:

5 “Strongly Disapprove”

Please go to Continue Data Transformation to continue the tutorial.

The following data editor should emerge, if you drag it down to the end of the variable list.

You could create these labels as follows:

5 = “Strongly Disapprove”

Step 4: Defining missing values in 10.0:

Step 4: Double-Checking your data definitions in 10.0:

5 “Strongly Disapprove”

7 = “Other Party”

7 = “Name given not on candidate list”